It is that time of year again when we, the COFAX committee ask you to submit your facilities for the annual COFAX awards. All submissions must be provided in digital format and submitted via email to cofax@ifma-pikespeak.org. Below is are the instructions for making your submission. Submission deadline is March 19, 2010.

You will also need to download the submission package Btn Click Here.

To pay for a submission, Btn Click Here.

COFAX SUBMISSION INSTRUCTIONS

The following procedures are required for each entry. Please read each section very carefully. Failure to comply with any procedure will result in disqualification of the entry.

  1. Standards:
    • Only one project per email is permitted
    • Do not put multiple entries in one email even if they are from the same project
    • All information requested must be provided for each entry unless indicated as optional
    • Email attachments cannot exceed 10MB. Multiple emails for the same submission will not be accepted.

  2. Project Category:
    • Please choose the appropriate category for your project from the following list:
      • Environmental Impact/Resource Conservation – Property utilizes energy and/or resource savings measures.
      • Adaptive Re-Use – Modifying and/or restoring an existing facility or structure for: re-use, differnt use, or new purpose.
      • Technology in Use – Being the leader in utilizing or coordinating technology.
      • Leading Edge Elements – Demonstrating a “beyond the box” concept or design.
      • Best Facilities Practice - Effective staffing, space plan, economic control or communications.
      • Great Building Solution – In one area, electrical, roofing, mechanical, landscaping, or other application.
      • Exceptional Existing Building – Certificate of Occupancy Issued prior to 1/2007
      • Exceptional New Building – Certificate of Occupancy Issued after 1/2007
    • Only one category may be selected for each project.
    • Please put the selected category name (i.e. "Technology in Use") in the subject line of your email.

  3. Project Description Statement:
    • Provide a one page double spaced, physical description of the project.
    • Do not use your name, the name of the firm, project name, or client in this statement.
    • Provide the completion date of the project in your statement.
    • Entitle your file “Project Description Statement”
    • Attatch to email in either Microsoft Word or Adobe PDF format.

  4. Materials Formatted:
    • Provide all materials in electronic PDF format. These may consist of site plans, floor plans, organizational charts or graphs, important illustrations to describe the project, annual reports or brochures.
    • Please provide all materials reduced to be legible on a 1024 x 768 screen or printed at 8-1/2 x 11 sheet of paper.

  5. Photography:
    • There should be no more than 10 photographs in this section. Digital images in jpg format are acceptable.
    • Subject matter of the photos is entrant’s choice that best describes the project.
    • Make certain no photos reveal the identity of entrant.

  6. Concealed Identification and Release Forms:
    • All information the Concealed Identification and Release Form must be provided.
    • Any errors or omissions will be the responsibility of the entrant.
    • Information for publicity purposes will be taken from this form. The Entrant for exhibition and publication purposes must clear all photographs if professionally done.
    • Attach completed forms to email submission.
    • Entrants may also include logo of company submitting the project.

  7. Judging:
    • Jury – The Awards Committee will select a jury of nonpartisan facility professionals. The judging will be based Verbal Description, Economic Impact, use of Practices, Raises the Standards for Facility Practices, Benefit to Occupants, Significant Changes, Functionality of Project, First Impressions, Strength of Concept, and Quality of Execution. The jury will have the right to withhold an award, if, in their opinion, submissions do not meet the criteria, as outlined above.
    • Award Presentation – Presentation of the awards will be announced at the Seventh Annual COFAX banquet. All entrants will receive an invitation indicating time, location, and cost.
  8. Submit:
    • All submissions must be received by the Pikes Peak IFMA COFAX Committee, cofax@ifma-pikespeak.org, no later than March 19, 2010.
    • It is your responsibility to make sure that your entries reach the Committee by the deadline.

  9. Entry Fees:
    • Entry fee of $25 must be paid for each category entered.
    • Entry Fees may be paid online, or via check payable to Pikes Peak Chapter IFMA at P.O. Box 1573, Colorado Springs, CO 80901..
    • Entry fees will not be refunded.
    • Any submission that does not have a valid entry fee will be disqualified.

Any questions regarding submissions may be directed to Pam Cornella, 719.535.6798.

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